Identify Your Needs

Mock up a custom program on paper that offers the company you hire a bare-bones architecture to work with. If you have little or no experience in software design, just put together a list of the functionalities you need.
Create specific time and budget goals going into this process so you aren't persuaded to invest in solutions you cannot afford. It's not unusual for software development companies to change their budget projections as a project moves forward, so be as specific as possible from day one.
Outline your security needs as carefully as you can and make these demands paramount in the negotiation process.
Hire the Best

Seek and obtain sample software solutions so that you can see the work "in action." Often just a few minutes of tinkering is all you need to make a determination about which company you prefer.
Pursue all referrals and ask detailed questions about communication, timing, budget and support. Prior clients can be your best source of information.
Develop an estimate in concert with the company you hire and expect each deadline to be met. If anything arrives late or incomplete, you will want to have built-in assurances that the price cannot change.
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